This was a key tool in letting me involve others in producing each podcast episode.
Here were the resources we had:
- A Trello board to track potential and scheduled guests
- A Google Docs spreadsheet to track the publishing date of each episode
- A researcher who would contact guests
- An audio editor who would edit the raw audio file
Here’s an overview of the system the produced each episode. Actually, it includes improvements that I would love to have implemented, but didn’t get that far.
- Each week, the researcher was assigned a Trello card (using a Zapier “zap”). That card would tell them to go contact two new potential guests for the podcast.
- The researcher would schedule an interview, and add the interview to a shared Google Calendar
- I’d be notified of the interview, via my calendar
- I recorded the audio, and saved it to a Dropbox folder
- Zapier detected the new file, and emailed our audio editor.
- Zapier created a new template WordPress blog post that was our shownotes page
- Zapier assigned a card on Trello to the researcher, to ask them to contact the guest to ask for other recommended guests.
- When the blog post for the podcast was scheduled, Zapier would post a link to Twitter and Facebook
Just some food for thought on how to make a process out of your regular podcast steps.